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ASPY AlumniPolytechnic Yaoundé
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Head of Operations & Stakeholder Mobilisation

ASPY Alumni — The Event: The Place to Be in 2027

Location
Yaoundé, Cameroon (some desk work can be done remotely)
Contract Type
Fixed-Term Contract (CDD), Full-Time — a longer-term role may follow
Expected Start
Monday 16 November 2026
Application Deadline
Sunday 8 November 2026 at 23:59 (Yaoundé time)
Apply Now

Position Summary & Overview

  • Position: Head of Operations & Stakeholder Mobilisation
  • Period: 16 November 2026 – 16 May 2027, full-time
  • Location: Yaoundé (some desk work can be done remotely)
  • Contract: fixed-term contract (CDD); a longer-term role may follow
  • Reports to: the project management arm of the Organizing Committee and Event Planner (day-to-day) contracted via ASPY Alumni
  • Pay: fixed monthly pay based on experience, plus allowance and a performance bonus of up to 50% of fixed pay

About ASPY Alumni and The Event

ASPY Alumni brings together graduates and current students (Aspians) of the National Advanced School of Engineering Yaoundé (ENSPY). The Association promotes engineering excellence, innovation and service, and connects alumni, institutions, employers and development partners to support sustainable growth in Cameroon and Africa. The Event — The Place to Be in 2027 is the Association's first major public milestone. Its theme is Engineering Excellence: Partnering for Cameroon and Africa's Sustainable Growth, and it will shape ASPY Alumni 2037, a ten-year roadmap. It has four parts:

  • Consultations (November 2026 – February 2027): listening sessions with alumni, ENSPY, companies and public institutions.
  • Convention (Friday 16 April 2027, ENSPY campus): exchanges, workshops and panels.
  • General Assembly (Saturday 17 April 2027, Venice Hall): alumni-only session for the Association's decisions.
  • Gala Night (Saturday 17 April 2027, Venice Hall): networking, awards and fellowship.

Mission Summary

You run the consultations and the contact pipeline with companies, institutions, alumni and students. Committee members lead the senior conversations with partners; you make sure every contact is prepared, followed up, recorded and never forgotten.

Core Responsibilities

CRM Management (Airtable)

  • Set up and maintain one clean database of about 250 companies and 500 alumni.
  • Keep each record up to date: priority, status, who can introduce us, stage, last contact, next step and expected value.
  • Check for duplicates and missing information every week.

Partner and Stakeholder Outreach

  • Find warm introductions: people who can connect us to a company's decision-maker.
  • Send tailored letters with the Event Prospectus.
  • Book and prepare meetings and visits for Organising Committee members.
  • Record each meeting's outcome and follow up within 2 working days.

Partner Register and Finance Follow-up

  • Record every confirmed partner: signed terms, cash or in-kind contribution, and promised visibility.
  • Check each month with the Treasurer what has been invoiced and received.
  • Send the final partner list and visibility commitments to the Event Planner and Media Agent.

Alumni and Aspian Mobilisation

  • Work closely with batch captains, student representatives and batch mobilization teams to drive phone, WhatsApp and email outreach.
  • Track registrations towards the targets: 250 for the Convention, 50 for the General Assembly, 250 for the Gala Night.

Pre-Convention Consultations

  • Organise and document small group sessions (2–5 alumni each).
  • Organise and document consultations and visits with companies and institutions; these visits count as their consultation input.
  • Recruit and brief facilitators and note-takers; share question packs and report templates.
  • Collect reports and prepare a summary of ranked recommendations for the Steering Committee.

Reporting and Hand-offs

  • Share weekly registration numbers and partner visibility lists with the Event Planner.
  • Share partner stories and consultation updates with the Media Agent.
  • Hand over the VIP and speaker lists to the protocol team before the Event.
  • Send a weekly report to the Event Planner and a monthly activity report to ASPY Alumni.

Profile and Skills

Education and Experience

  • Bachelor's degree (Bac+3) or equivalent in management, communication, marketing, engineering, social sciences or a related field.
  • 1–3 years' experience in administration, project coordination, events, customer relations or sales support. Internships and volunteer roles count.

Technical Skills

  • Spreadsheets and office tools: good command of Excel/Google Sheets and Word/Google Docs.
  • Google Workspace: organising shared folders, documents and access rights.
  • Airtable or another CRM: experience is a plus; training on our set-up is provided.
  • E-mail campaigns (Brevo or similar): sending campaigns to segmented lists is a plus.
  • AI tools: using them responsibly to draft, summarise and organise information.

Soft Skills

  • Rigour: careful with data, deadlines and follow-ups.
  • Warm and approachable: easy to work with, and good at building trust with partners and alumni.
  • Communication: clear and professional in French and English, written and spoken.
  • Proactivity: spots problems early and follows up without being reminded.

Pay and Performance Bonus

  • Fixed monthly pay, based on experience, paid after your monthly activity report is approved.
  • Communication and transport allowance, paid monthly for calls, data and local travel.
  • Performance bonus of up to 50% of fixed pay, reviewed monthly against criteria agreed in writing at signing: meetings and visits held, partner confirmations and funds received, and consultation and mobilisation milestones.

What We Provide

  • A phone and line for outreach, and a laptop if needed.
  • Access to Google Workspace, Airtable and Brevo, with training.
  • Direct contact with company leaders, institutions and a large engineering alumni network.

How to Apply

Send your CV and a one-page cover letter (French or English), in a single PDF, to theevent@aspy.online. Only shortlisted candidates will be contacted. If you need an adjustment to apply or to take part in an interview, tell us in your e-mail. ASPY Alumni welcomes applications from all qualified candidates, including recent graduates and Aspians.

  • Subject line: Head of Operations – First name Last name.
  • Deadline: Sunday 8 November 2026 at 23:59 (Yaoundé time).
  • Start date: Monday 16 November 2026.

Submit your application

Send your application to theevent@aspy.online with the subject: Head of Operations – First name Last name

Apply by Email

ASPY Alumni is an equal opportunity organisation and encourages applications from qualified candidates committed to excellence, service, and institution building.